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Job Title: Executive/Administrative Assistant
Location: New York City, NY
Salary: 55K
Employment type: Permanent
Job Reference: 103
Our client is a global investment and advisory firm headquartered in the heart of New York. They're looking for a resilient, self-starting Executive Assistant to work with the team on a long-term contract (at least six months) and may go permanent for the right candidate! The role is supporting a C-Level executive and the managing team with general administrative tasks including meeting agendas, calendar management, and travel itineraries.
Responsabilities
- Actively manage agenda, understand the priority of meetings/events, proactive review of agenda several days in advance to avoid conflicts. Help ensure that the MD is on schedule throughout the work day
- Manage calendars; organize meetings, book conference rooms and telepresence rooms for complex cross-time zones meetings; liaise with IT/Voice services.
- Ensure phone coverage (incoming calls) when the MD is unavailable and relay messages as needed.
- Interact with Senior Management in other departments and International offices, and manage logistics for visitors.
- Arrange domestic and international travels and create expense reports; manage the MD's travel itinerary (flights, hotels, and cars) as well as restaurant reservations, food orders as needed on an ad hoc basis.
Required Qualifications
- 4-6 years of relevant industry experience, preferably providing support to senior level executives in the financial arena
- Ability to prioritize multiple tasks
- Exhibit initiative, flexibility, resourcefulness and efficiency, with a high degree of professionalism and confidentiality
- Organizational skills and strong attention to detail
- Positive attitude, strong interpersonal skills and ability to work across different areas of the business as well as with senior management
- Strong verbal and written communication skills
- Solid user skills in Microsoft Office applications (Word, Excel, PowerPoint) and Outlook email and calendar tools
- Understands that he/she may be privy to confidential information and maintains the highest standard of integrity and conduct
- Communicates clearly and concisely, and asks questions
Desirable Qualifications
- Bachelor's degree
- Proficient knowledge in editing PowerPoint presentation
- Meeting/Event planning/coordination is a plus